Many organizations are now looking at board portal software due to security concerns, the rise in virtual or hybrid meetings, and the use of paperless formats for board meetings. But not all tools are created equal and a variety of features can make the difference between a successful implementation and one that is less efficient, or even causes unexpected weaknesses.
The primary function of a portal for boards is to provide instant easy access to the information. Consider how intuitive different products and user-interfaces will be for your board members, taking into account their day-to-day activities on the board. Consider the features that are available for directors who are mobile, such as tablet apps offline access, as well as support for remote approvals.
Most secretaries and board members are on the clock, and it’s crucial that the tools available are simple to use and can save them significant amounts of time. Find board management systems with features that eliminate the need for reprinting or scanning physical documents. For example, e-Signature capabilities reduce the need for signing and distributing hard copies documents, which is in line with the sustainability objectives and https://smuponyexpress.com/how-to-root-your-android-phone/ allowing more secure and efficient transmission of sensitive information.
Pricing can be a major factor in choosing the best board of directors portal for your company. Consider the different product editions and be aware of extra charges for committees, administrators and trainings as well as data storage. Consider the length of time that the product has been being sold, and whether other organizations in your industry have tested its durability and stability.